Ann Arbor Area Transportation Authority (TheRide)
Deputy CEO, Finance and Administration
For further information, contact Christopher Boylan, Director, Transportation & Infrastructure Practice, Harris Rand Lusk Executive Search at email@example.com or to apply, simply send a resume, cover letter and salary requirements in confidence.
The Deputy CEO of Finance and Administration is the agency’s chief financial officer and chief administration officer. They are responsible for overseeing, coordinating, directing, and administering the financial affairs of the agency. This position also ensures that internal administrative functions are effective and efficient, while balancing corporate needs and risk management with internal customer-service priorities.
The Deputy CEO of Finance and Administration will provide the leadership, management, and oversight necessary to ensure the Authority has appropriate processes, procedures and systems in place so that the agency can make informed decisions, achieve its overall aims and run efficiently, while remaining financially sustainable.
Direct reports include department heads of Finance, Procurement, and Information Technology.
Financial Management, Planning, and General Administrative Oversight
- Lead and manage the agency’s overall financial affairs to ensure resources are effectively used to advance the agency’s overall direction, and the agency remains financially sustainable. Areas of oversight include but are not limited to financial planning and analysis, policy development, budgeting, accounting, monitoring and reporting, internal controls, grants, investments, cash management, payroll and capital project financing.
- Lead and manage development of operating and capital budgets.
- Establish processes, practices, procedures, and systems.
- Help to identify, establish and implement necessary financial policies such as for reserves, debt financing, etc.
- Effectively communicate financial information to ensure that an accurate understanding of the financial condition of the agency, and the context and implications of decisions can be clearly understood.
- Provide necessary financial and economic analysis to aid agency decision-making, including but not limited to revenue and expense projections, cost-benefit, ROI, etc.
- Ensure that adequate financial controls are in place for all projects. Provide financial oversight for major projects.
- Maximize funding/financing opportunities to advance the agency’s overall direction.
- Proactively researches, evaluates and incorporates sound and innovative financial and administrative practices to improve agency performance.
- Balance needs for consistent corporate practices, with needs of internal customers.
Compliance & Reporting
- Ensure that the agency complies with applicable Federal, State and Local laws and regulations. Remains up-to-date with applicable regulations.
- Responsible for developing, implementing and monitoring effective internal controls.
- Oversees reporting for agency-wide compliance (i.e. FTA Tri-Annual Review, NTD reporting)
- Oversees coordination of annual audit process.
- Maintain and strengthen the agency’s reputation for sound financial management.
Asset Management and Risk Management
- Limit the agency’s exposure to financial and reputational risk, proactively identifying risks and establishing internal controls and mitigations,
- Ensure the agency has consistent and appropriate controls and safe guards on all financial and administrative activities including accounting, purchasing, cash handling, deposits and investments, contract documentation, records retention, etc.
- Develop and provide appropriate processes for managing finances of projects. Monitor compliance. Assist and trouble-shoot as needed.
- Ensure appropriate levels of insurance, indemnity, etc. for all aspects of the agency, including but not limited to the Board, senior staff, all staff, facilities, equipment, liability, etc.
Resource Management and Planning
- Work to ensure the division delivers agreed-upon results with the appropriate balance of quality, cost and timeliness. Oversee implementation of key projects or initiatives.
- Establish and recommend appropriate allocation of people and resources to ensure successful
and efficient service delivery to internal and external customers/stakeholders.
- Establish, recommend and document appropriate policies, processes, procedures, and systems
to help effectively and efficiently handle workload. Establish appropriate organizational
structures, and vertical and lateral communication flows.
- Demonstrate strong fiscal management including overseeing budgets, monitoring and managing financial resources, deadlines, and performance measures.
- Lead business planning ensuring clear goals, alignment and team understanding.
- Manage compliance with all relevant agency, regulatory, legislative and policy requirements, including those related to safety and privacy, confidentiality and record management.
- As delegated by the CEO, arrange/negotiate contracts, agreements, partnerships and other undertakings with outside organizations, ensuring the parameters of Authority policies are met.
- As a member of the Executive Team help clarify and implement the agency’s strategic direction, administrative policies and decisions.
- Operate as an interface between Executive Team and other parts of the organization in order to foster strong and effective vertical and lateral communications and information flow.
- Ensure intra and inter-divisional communication and coordination to clarify expectations,
maximize integration, resolve misunderstandings, minimize overlap, leverage economies of scale, improve organizational capabilities, and realize efficiencies. Support cross-functional teams.
- Act on behalf of/in place of the CEO as required/designated.
- Support strong working relationships with the Board of Directors.
- Model and promote appropriate behaviors to foster a positive workplace culture.
- Establish employee development and succession plans.
- Inspire/motivate/empower staff and enhance employee engagement. Help staff understand common purpose, values, ideals, and goals — and how they contribute to overall team success.
- Encourage innovation to create an atmosphere of learning, growth and continuous improvement.
- Identify emerging trends, challenges and opportunities. Assist with change leadership.
- Ensure recognitions and celebrations to enhance employee engagement, pride, loyalty, and commitment to team and community (Esprit de corps).
- Help staff reach their potential to enhance individual and organizational capacity. Provide clear expectations, coaching and feedback to direct reports and foster learning and staff development.
Minimum Education and Experience
- Bachelor’s Degree from an accredited four-year college or university in Business Administration, Public Administration, Finance or related field. Master’s Degree preferred.
- Minimum of 8 years of progressively more responsible leadership roles related to financial management, preferably in a public transit agency, large operational agency, government, or similar environment.
- Experience with financial planning, budgeting, analysis, policy, reporting; compliance, risk management essential.
- Experience with Federal Transit Administration programs and requirements highly desired.
Knowledge, Skills and Abilities
- Ability to analyze, recommend, and implement solutions to complex financial problems/issues.
- Considerable experience in preparation, development and administration of long range,
strategic financial plans, complex budgets and other comprehensive financial reports/documents.
- Ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees, Board members and the public.
- Ability to contribute to senior executive leadership of agency, lead and work in teams, inspire
staff, and work without close supervision.
- Ability to inspire and supervise senior direct reports. Ability to help them succeed and hold
Competitive, dependent on experience.
Equal Employment Opportunity
AAATA/TheRide is an equal employment opportunity employer.
AAATA/TheRide reserves the right to revise the functions and duties of the position, or to require
that additional or different tasks be performed when circumstances change (i.e. organizational restructuring, emergencies, staff shortages, work load changes, or technological developments.)